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Clearances and Safe Environment

Archdiocesan policy requires that all Church personnel must obtain clearances, as required by Pennsylvania law.
This includes any individual 14 years of age or older applying for or in a paid position as an employee responsible for the welfare of a child or having direct contact with a child.
All adult unpaid volunteers who may have any possible contact with or responsibility for children must also submit clearances.
Please note:  Archdiocesan compliance guidelines state that clearances should be submitted PRIOR to the commencement of employment or volunteer service.
Required Clearances
The following clearances must be obtained by employees:
  • Federal Bureau of Investigation (FBI) Fingerprint Clearance
  • Pennsylvania State Police Clearance
  • Pennsylvania Child Abuse History Clearance
The following clearances must be obtained by volunteers living in PA continuously for 10 years:
  • Pennsylvania State Police Clearance
  • Pennsylvania Child Abuse History Clearance
  • Disclosure Statement application for volunteers to be filed at the place of service
The following clearances must be obtained by volunteers living in PA for less than 10 years:
  • Federal Bureau of Investigation (FBI) Fingerprint Clearance
  • Pennsylvania State Police Clearance
  • Pennsylvania Child Abuse History Clearance
Obtaining Required Background Checks
PA State Police Criminal Record Check
  • http://epatch.state.pa.us./Home.jsp
  • Click on "Record Check" (top center of page) and then "New Record Check"
  • Follow instructions
  • Print results for school records and your records
PA Department of Public Welfare Child Abuse Clearance Check
Federal Criminal Background Check
  • https://uenroll.identogo.com/
  • The following are service codes needed to register:
    • 1KG6TR is the code for (PDE) Pennsylvania Department of Education (non-public schools)
    • 1KG6Y3 is the code for (PDE) Pennsylvania Department of Education Volunteers
  • Click on Schedule or Manage Appointment and complete the required information
  • For fingerprint locations, please visit the following website:  https://www.identogo.com/locations/pennsylvania
  • Please bring the completed registration and your fingerprint results to the Main Office
Act 126
Effective January 3, 2013 Act 126 amended the Public School Code of 1949 to mandate that all school entities and independent contractors of school entities complete 3 hours of Child Abuse prevention training every 5 years to all employees who have direct contact with children or routine interaction with children.  This includes contracted substitute teachers and non-certificated employees or contract employees (i.e., bus drive, custodian, etc.).  If you employ a contracted worker during the summer months or afternoons/early evening (i.e., part-time painter) when students are not formally attending school but might be participating in other activities they are required to complete training only if they have direct contact with children.
The Department of Education recently released the Act 126 training modules that were created as a way to assist schools in meeting these requirements.  In order to be in compliance with Pennsylvania law, please instruct your new and current school employees to register and complete this training before the end of the 2017/2018 academic year.
All school employees must complete this training every 5 years.
To access Act 126, do the following:
  • http://www.pdesas.org/
  • Login, or if registering, select "register for account" on the upper right hand menu
  • Once logged in, choose "my SAS" tools from the upper right corner
  • Select PD Center then select Course Catalogue
  • Select Act 126 from the drop down menu
  • Select the course the pertains to you (teachers, administrator or staff member--includes coaches)
  • Complete the course and print the certificate
  • The individual should keep the original certificate and submit a copy to the school administration
  • If you have any problems registering for the courses, contact the Department of Education Help Desk, and they can walk you through the process: Telephone: 1-877-973-3727, E-mail: helpdesk@pdesas.org
Safe Environment Training
All clergy, faculty, staff and volunteers of the Archdiocese of Philadelphia who have regular contact with children (at least one time per week) must complete the Safe Environment Training as outlined below.
Classroom Component (Part I)
Protecting God's Children provides basic facts about child sexual abuse and adults' roles in prevention.  Attendance is expected within 90 days of hire.  To register, click here.
Mandated Reporter Online Component (Part II)
Mandated Reporting of Suspected Child Abuse provides an overview of Archdiocesan reporting procedures for suspected child abuse and Pennsylvania Child Welfare Laws.  This training is mandatory for all new clergy, staff and volunteers. Click here to login to the Training Institute and begin the training.
Clearance Renewal Requirements
All required clearances, including FBI, must be renewed every 5 years.
Volunteers who have been a resident of Pennsylvania for less than 10 years must renew their FBI Fingerprint clearance until they reach 10 years of residency in Pennsylvania.  Once the volunteer meets the 10-year residency requirement, they must complete a Disclosure Statement Application for Volunteers which must be submitted every 5 years.